Privacy Policy, Cookie policy, Personal data and processing practice

Purpose of personal data processing

We want to take good care of any personal data you provide. Just as we take good care of our customers.

We process personal data for sales and marketing purposes, purposes related to customer service and customer relationship, as well as purposes related to the improvement of customer satisfaction and our services. When you send us a form through our online service, the information you provide will be processed by us.

It is not allowed to send information of persons under 16 years of age on forms. We and our selected personal data processors process personal data in protected data-secure systems.

Marketing register

Read our marketing and personal data policy

Recruiting register

Read our recruiting data policy

Cookies and other identification information
In addtion to the information you send us on forms, our online services saves cookies on your server in acordance with our cookie policy.

Unsubscribing from marketing lists
It is possible to unsubscribe from our email marketing by clicking a link found at the end of the message or by sending a message.

Any questions?
If you have any questions regarding our policies, please contact us.

Ontec Oy may also apply terms specific to a service, in which case they take precedence.

Marketing register and privacy policy

Name of data collector
Ontec Oy
Business ID 1779692-2
Adress: Sutelantie 277, 48400 Kotka, Finland
Tel. +358 5 229 6300

Name of the register
Ontec Oy marketing register

Purpose of processing personal data
The personal contact information in the file is used for sales promotion by Ontec Oy. In addition, the information is used for marketing and other communication.

Information content of the Register
The information content of the file consists of the following information. Depending on the purpose of use, some of the information must be provided for appropriate processing of a matter.

• Name of person
• Contact information of the person (phone number, email address)
• Additional information (additional information provided by the person, such as a free-form message or feedback)
• Other identification information (e.g., the person’s public IP address)
• Follow-up information (follow-up of online marketing measures)
• Cookie information (read more about our cookie policy)

Regular sources of information
The information provided with the person’s consent on forms through the online service or at sales and presentation events, as well as material automatically gathered by the online service supporting the analysis and development of the online service.

Processing, disclosure and retention of information
Information is processed in the EU and the EEA as well as outside them. Information is not disclosed for use by anyone except Ontec Oy. The information is kept for as long as the customer relationship can be considered to be valid and for a reasonable period after the expiration of the customer relationship.

Principles of file protection
The information in the file is kept in protected environments in compliance with the Act on the Protection of Privacy in Electronic Communications.

Right of access and rectification
Each person who has provided data for the personal data file has the right to access the data stored about them in the file. The request is linked to the personal data associated with the email address of the person sending the request, unless the person sending the request is identified in some other way.

Other right related to the processing of personal data
The person has the right to prohibit the file controller from processing the person’s data for purposes of direct advertising, telemarketing, other direct marketing or market surveys and opinion polls. If the person wishes to prohibit such activities, it can be done by contacting the file controller by email.

Cookie policy

General
Our web site uses cookies to develop a user experience (tracking cookies) and enable functionality in the service (functional cookies). A cookie is a text file that is stored on a user’s computer for a limited time on a web site page. If you want, you can avoid cookies by setting your browser settings so that cookies are not saved during use. However, this may have a negative impact on site functionality and user experience or, in some cases, to prevent full use.

Tracking cookies
The site collects usage statistics designed to track, develop, and design your site.

Additionally, the site uses Google Analytics Demographics, which combines user tracking information with, for example, age, gender, and user interests. You can change your settings for collecting this information in your Google Account.

You can opt-out of Google Analytics tracking with the browser add-on (https://tools.google.com/dlpage/gaoptout/).

Functional cookies
The functional domains of the web service that require a user login or other authentication require a cookie to work. The cookie information stores the necessary information about the user and the cookie is deleted at the end of its deadline or when the user logs out.

Other tags
The user of the web service uses a web server access to log files to the server and web service log files (including IP address, open page and downloaded files, and possible in-use error situations) and collects information about the site’s user interface (records, hot map data, form data usage). The purpose of collecting this information is to monitor and develop the service as well as to continually improve fault tolerance and security.

Recruiting register and policy

Name of data collector
Ontec Oy

Name of register
Recruiting register

Please note! By applying a work you agree to the following terms of processing your personal data

Purpose for processing personal data
Personal data is processed in connection with receiving work applications, handling, assessing and selecting candidates, as well as dealing with other steps of the recruiting process. We may also store data regarding our applicants for our future employment needs, unless the applicant forbids this.

Ontec Oy may ask for a request to gather and handle specific information regarding the applicant.

Information content of the Register
Ontec Oy handles personal data and other data of the registered persons, i.e. work cadidates, required for assessing the suitability of the candidates for the position in question. The information content of the file may consist, for example, of the following information:

• Name of person, date and place of birth
• Contact information of the person (phone number, email address)
• Nationality
• Military rank
• Information regarding education and previous amd current employment
Additional information (additional information provided by the person, such as a free-form message or feedback)
• Language and special skills
• Possible references
• Other personal data told by the applicant

Regular sources of information
Information is received from the applicant in the application, CV and interview. Other information may be gathered with the applicant’s consent.

Data processing and handing over
Personal data of the applicant is actively processed during the recruiting process in EU/EEA. The data is not given to third parties. Unless the candidate forbids, the application data may be stored for future employment needs.

Principles of file protection
The information in the file is kept in protected environments in compliance with the Act on the Protection of Privacy in Electronic Communications.

Other right related to the processing of personal data
The person has the right to prohibit the file controller from processing the person’s data. If the person wishes to prohibit such activities, it can be done by contacting the file controller by email. This, however means, the candidate is withdrawing his/hers application for the open position.